Technology & SaaS
Know what recurring revenue means for your cash.
Monthly books, billing schedules and forward-looking reporting for software, AI and technology businesses.
In short
What this means
Rybair helps technology businesses connect subscriptions, processor settlements, payroll and expenses to a reconciled monthly close. We can then build cash plans and management, board or investor reporting from records whose assumptions and open items are visible.
Close the month across billing and payments
Recurring invoices, usage charges, credits and processor payouts do not always land in the same period. We compare billing records with Stripe, PayPal or other relevant processor activity, bank deposits and the accounting file, explaining fees, refunds and timing differences rather than treating a payout as revenue.
- Subscription and payment-source reconciliation
- Outstanding invoices, credits, refunds and settlement timing
- A documented close with reconciled balances and open items
- Revenue and billing schedules tied to the available source detail
Separate the period from the payment
Deferred revenue, prepaid costs and other timing items need an agreed accounting policy and supporting schedules. We identify what was billed, collected or earned under that policy and flag decisions requiring technical review. A billing dashboard is not a substitute for an accounting reconciliation.
Understand the cost of growth
Payroll, contractor spend and multi-currency activity affect margins and cash. Where the records support it, reporting can separate product or team costs and compare actual performance with the operating plan. We agree currency treatment and cross-border responsibilities before the work begins.
Plan runway and consequential decisions
Burn rate and runway need defined cash, spending and timing assumptions. Budgets, rolling forecasts and scenarios can show the effects of hiring, pricing or slower collections. A management, board or investor pack can connect those assumptions to actuals; fundraising and diligence readiness can include organized schedules and evidence, not a promise of investment.
Design a finance stack that can be reviewed
We can assess Stripe, PayPal, Square or Shopify Payments settlements, plus payroll records from QuickBooks Payroll, Wagepoint, ADP or Humi. Rippling, Deel or Gusto may be relevant after U.S. or cross-border jurisdiction review. We map access, exports, controls and responsibilities case by case; names do not imply live integrations. Where SR&ED questions arise, we can organize relevant records for an appropriate specialist; SR&ED filing is not offered here as a confirmed service.
Questions
Frequently asked questions
Can you reconcile Stripe or PayPal to subscription billing?
We can assess invoices, subscriptions, processor reports and bank settlements, then define a reconciliation for the data available. We do not assume a direct integration.
Can you help with deferred revenue?
We can maintain schedules against an agreed accounting policy and escalate technical recognition decisions for appropriate review. The treatment depends on contracts and the reporting basis.
What do you need to calculate runway?
We need current cash and obligations, an agreed spending plan and explicit assumptions about collections and financing. Scenarios remain estimates, not guarantees.
Can you prepare reports for investors?
We can scope management or investor reporting and organize diligence materials from available records. We do not guarantee a financing outcome or provide assurance.
Service scope, access, responsibilities and delivery dates are agreed in writing. Tax, payroll and jurisdiction-sensitive work is assessed before engagement; assurance and legal services are not included.
Related
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Bookkeeping
Reconciled monthly records and close routines.
OpenTax & Filing
Assess tax scope and jurisdiction.
OpenPayroll
Payroll and remittance records.
OpenCRA & Good Standing
In-scope notices and dates.
OpenReporting
Management, board and investor views.
OpenAdvisory
Cash runway and scenario planning.
OpenSystems & Platforms
Assess billing and payment data.
OpenConnect your billing, books and growth plan.
A short consultation is enough to understand your systems, your deadlines and where the friction is. No obligation, no pressure.