E-commerce & Retail
Know the difference between sales, deposits and profit.
Bookkeeping that connects channels, processors, inventory and the monthly close.
In short
What this means
Rybair helps e-commerce and retail businesses reconcile what customers paid, what marketplaces and processors deducted, and what actually reached the bank. We organize inventory, cost and channel records so monthly reports explain the business beyond a single net deposit.
Reconcile sales through settlement
Shopify, Amazon, Etsy and WooCommerce activity can arrive at the bank net of processor fees, refunds, returns, chargebacks and tax amounts. We compare order, marketplace, payment and bank records and keep unsettled or disputed items visible.
- Gross sales, discounts, tax, refunds and net deposits separated
- Processor and marketplace fees identified
- Returns, chargebacks and unsettled payouts tracked
- Multi-currency settlement and exchange differences assessed
- Month-end close with an open-items list
Make inventory and channels useful to decisions
Inventory and cost of goods sold (COGS) need an agreed record source and reconciliation method. Where data permits, we can report margin by channel or location and make advertising and marketing spend visible alongside sales. The basis of stock cost, allocation and return timing is documented before a profitability comparison is treated as final.
Work with existing commerce and payment records
We can assess Shopify Payments, Stripe, PayPal, Square, Clover, Moneris, Global Payments, Helcim, Lightspeed and other payment or POS systems. A2X may help organize settlement data where appropriate. We review approved exports, permissions, available APIs and control totals before agreeing a process; naming a platform does not imply a direct live integration.
Coordinate GST/HST and cross-border questions
Sales-tax records should distinguish jurisdictions, tax charged, marketplace treatment and adjustments. We can organize supporting schedules and agree the handoff to tax preparation. Cross-border activity, marketplace obligations and unusual transactions are assessed before accepting filing work; a bookkeeping reconciliation alone does not resolve the tax treatment.
A practical monthly reporting rhythm
The agreed pack can bring together reconciled cash, sales and fee trends, inventory and COGS, channel or location results, marketing spend and unresolved differences. We first establish which sources can support those views reliably, then agree the cadence and responsibilities.
Questions
Frequently asked questions
Why don't my Shopify sales match bank deposits?
Payouts may combine several sales periods and deduct fees, refunds, chargebacks or other adjustments. We assess the order, settlement and bank records to identify the bridge and remaining differences.
Can you report profit by marketplace or store?
We can scope channel or location reporting when sales, fees, inventory costs and shared expenses are coded consistently. Any allocation assumptions are identified in the report.
Do you have live connections to every processor listed?
No such claim is made. We assess the system's records, approved exports or available APIs and the controls needed for your workflow before proposing a method.
Does monthly bookkeeping include cross-border tax filings?
Not automatically. We assess jurisdiction and complexity before accepting tax work and agree who prepares, approves, files and pays any obligation.
Service scope, access, responsibilities and delivery dates are agreed in writing. Tax, payroll and jurisdiction-sensitive work is assessed before engagement; assurance and legal services are not included.
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Make the path from sale to deposit clear.
A short consultation is enough to understand your systems, your deadlines and where the friction is. No obligation, no pressure.